Invoice intake is where automation pays off first, because the process is boring, repetitive and already documented by tax law.
A supplier sends a PDF to a shared mailbox. An agent reads sender, invoice number, date, net, VAT and gross, matches the supplier against the ledger and files the booking proposal — a human only approves.
Five working days of setup for one mailbox and one accounting system. Recurring cost is the OCR call plus the model call: cents per invoice, not euros.
Around eight hours a week at 340 invoices — and the month-end close moves from four days to one, because nothing is left lying around.
Our first version trusted the OCR total. One scan read 1.180,00 as 1.18000 and the proposal went through. Since then the agent recalculates net plus VAT and refuses to book when the sum does not match.
Do not start with a new tool. Read what your accounting system already offers as an import format — most support a structured booking import, which is far more robust than clicking through the UI.
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